The Justice of the Peace and Constables Association of Texas (J.P.C.A.) honored Harris County Pct. 4 Constable Ron Hickman with their 2013 Best Practices Award, during a ceremony at the association's annual conference in Frisco recently. Harris County received the honor for their Warrant Laser-Fiche Paperless System.
"This award is a culmination of innovative thought and the application of current technologies that has helped our office and Harris County become much more efficient in the handling of warrants," Hickman said. "Our personnel have worked diligently to meet our challenge and we have found that this program is the most fiscally responsible program for our precinct with the least amount of overall interruption to current operating systems."
In 2008, Hickman, Pct. 4 Assistant Chief Tim Cannon and his staff began researching the idea of utilizing the existing Laser-Fiche program more closely and discovered that it could allow for the electronic filing and storage of warrants.
Staff created an innovative template for scanning warrants into the system and also created search mechanisms to allow for ease of locating these warrants. They began training clerks and court personnel on how to use the system for warrants which are now electronically transmitted from the court to the constables office.
Now, warrants can be searched via a variety of fields and the office no longer has to house thousands of paper warrants. Bulky filing cabinets are no longer required and dispatchers and other personnel can search and move warrants without leaving their desks, thus saving Harris County valuable storage space, time and countless man hours. Removal of very large filing cabinets also created additional office space for their personnel.
The J.P.C.A. County Best Practice Awards program was created to facilitate recognition of programs and practices that make their professions more successful. It recognizes the efforts of county leaders in creating new, efficient and effective services to challenges facing local governments. The best practices program honors accomplishments and looks to inspire leaders to develop improved programs and create an avenue for promoting replicable and proven solutions to county government concerns.